Freight Forwarding Systems

General Features
Real time on line information
Export screen information to MS Excel format etc
Drilled down feature
Powerful data analyser engine
Web based application running on iis.. And language : asp

Administration Module – some administration function highlights
Access rights – User can define the access rights up to function level
Quotation – This is where you specify the rate and during the billing process, the system will automatically pull out all the relevant charges and thus avoid under billing, over billing or miss-billing
Payment request template – Facilitates recurring payment requests, calling up the pre-set template
Document type – Define document type as billable or mandatory, e.g. custom form
Event type – Define event type as billable or mandatory, e.g. overtime
Insurance type – Define insurance coverage to facilitate printing of insurance application, costing and billing automation

Operation Module
Order entry – This is the starting point of the FMS. Orders from customers are entered and job number is generated automatically. With our Financial system, credit limit for each customer is checked before the order is accepted
Operation Dashboard – This is the command or the nerve centre for the operation process where all information pertaining to the operations can be viewed on a single screen. Access to other functions are just a click away
Container operation – Container operation is where the process pertaining container request, tracking etc are carried out
Transport operation – Transport operation covers the process of delivery/pick up request. Monitoring & tracking will be carried out.
Payment request – Payment request process is facilitated by a template entry where the standard charge code and rate is auto loaded. Payment request is linked to the Financial system
Documentation – All the relevant documents can be generated and printed throughout the relevant function or process. Information from order entry is reused and only additional information need to be keyed in, for example, shipping note & integrated import documents etc
Shipping schedule – Maintaining the entire shipping schedule to provide real time information as to the availability of shipping space etc
Freight consolidation – Facilitate consolidation and deconsolidation of LCL jobs into master job and generation of relevant documentations, thereby providing control and tracking mechanism

Billing Module
Customer Invoice entry – The billing module integrates with our Financial system. Invoices are generated by retrieving rate from the Quotation and cost sheets so that correct and complete billings are generated. The user can also view the Quotation to facilitate the billing process.
Customer Credit note entry – Credit note can be generated
Customer Invoice approval – Invoices generated from the FMS can be posted to our Financial system as AR and general ledger, automatically eliminating double entry of invoices into the accounting system
Customer credit note approval – With our financial system, credit note generated from the FMS are posted directly to AR & general ledger automatically eliminating double entry of invoices into the accounting system

Costing Module
Vendor invoice entry & approval – With our Financial system, vendor’s invocies key in from the FMS are posted directly to AP and general ledger automatically eliminate the double entry of vendor’s invoices into the Accounting system. As a control, all entries must be related to jobs created from Order entry. Our FMS provides the facility to apportion the vendor cost to multiple jobs based on M3, billed amount etc. It also keeps track of all the haulage charges for all containers payable for easy cost data entry.
Vendor credit note entry & approval – With our Financial system, vendors’ credit note key ins are posted directly to AP and general ledger thereby eliminating double entry into the accounting system. As a control, all entries must be related to jobs created from order entry.

Inquiry Module
Job Inquiry – With a powerful search engine, users can search for job information using any of the search criteria
Revenue inquiry – Revenue contribution by all customers for the specified duration by total and by charge code and can be drilled down to view the source document.
Customer Performance inquiry – Contributions by customers in terms of TEUs, MT, M3 and revenue for a specified period can be obtained. All information can be drilled down to view the source document.
Container cost history inquiry – To ensure that the haulage vendor do not double charge and to track the history of haulage charges.

Reports Module
Management Report – Many reports covering job profit analysis, revenue listing, customer performance and many others
Operation Report – Many reports covering job listing, pending container deliveries, pending container collection, etc etc.